Privacy Policy

Last updated: [DATE]

1. Controller

2. Overview

This Privacy Policy explains how we process personal data when you visit https://sovereign-ai-node.com, contact us, or request access to a beta or maintained offering related to Sovereign AI Node.

We aim to collect as little personal data as possible and to process it only where necessary.

3. Data We Process

When you visit this website, your browser may automatically transmit technical data such as:

• IP address
• date and time of access
• requested URL
• referrer URL
• browser type and version
• operating system
• language settings
• access status / HTTP status code

If you use the beta request form, we may process the data you provide, including:

• email address
• name (optional)
• Matrix handle (optional)
• interest in Bitcoin payment / no-KYC option
• primary use case
• any additional information you submit voluntarily

If you contact us directly, we process the information you provide in order to respond to your inquiry.

If you later purchase or subscribe to a paid beta or maintained offering, we may process payment and billing information that is necessary to handle the transaction and meet legal obligations.

For Bitcoin payments, we aim to avoid storing unnecessary personal payment data. However, wallet addresses, transaction references, invoices, and accounting-related information may still need to be processed where necessary.

4. Purposes and Legal Bases

We process personal data for the following purposes:

Providing the website
Purpose: delivery of the website, security, stability, and abuse prevention
Legal basis: Art. 6(1)(f) GDPR

Handling beta requests and onboarding
Purpose: reviewing requests, contacting applicants, onboarding, and support communication
Legal basis: Art. 6(1)(b) GDPR and/or Art. 6(1)(f) GDPR

Responding to inquiries
Purpose: communication and follow-up
Legal basis: Art. 6(1)(b) GDPR and/or Art. 6(1)(f) GDPR

Fulfilling legal obligations
Purpose: accounting, tax, compliance, fraud prevention
Legal basis: Art. 6(1)(c) GDPR

Optional updates or marketing communications
If you later request updates or marketing communications, we process your contact data on the basis of your consent or, where legally permitted, our legitimate interests.
Legal basis: Art. 6(1)(a) GDPR and/or Art. 6(1)(f) GDPR

5. Recipients and Service Providers

We may share personal data with service providers that help us operate the website or process beta requests, for example:

• website hosting or infrastructure providers
• form and CRM providers
• email delivery providers
• payment providers
• accounting or bookkeeping providers
• support and security providers

We only share data to the extent necessary for the relevant purpose.

Current or expected providers may include:

• GoHighLevel
• [HOSTING PROVIDER]
• [EMAIL PROVIDER]
• [PAYMENT PROVIDER]
• [ANALYTICS OR SECURITY TOOLS, IF USED]

Replace this list with your actual providers before public beta.

6. International Transfers

If we use service providers outside the European Economic Area (EEA), or providers that process data in third countries, personal data may be transferred to such countries.

Where required, we rely on appropriate safeguards such as adequacy decisions or Standard Contractual Clauses.

Replace this section with the actual transfer logic of your stack before public beta.

7. Retention

We keep personal data only as long as necessary for the relevant purpose.

Typical retention periods may include:

• server and security logs: [X DAYS]
• beta inquiry data: until the beta process is closed or the request is no longer relevant
• customer and billing data: for the legally required retention period
• support communications: as long as reasonably necessary to manage the relationship and resolve issues

Replace these placeholders with your final retention schedule before public beta.

8. Cookies and Similar Technologies

This website may use cookies or similar technologies.

We may use technically necessary cookies or similar technologies required to provide the website or its core functions.

If we use non-essential cookies or tracking technologies, such as analytics or marketing tools, we will request consent where required by law.

Update this section to match your actual cookie and tracking setup before public beta.

9. Your Rights

Under applicable data protection law, you may have the right to:

• obtain information about your personal data
• access your personal data
• request correction of inaccurate data
• request deletion of your data
• request restriction of processing
• receive your data in a portable format
• object to certain processing
• withdraw consent at any time, where processing is based on consent

To exercise your rights, contact us at: [EMAIL ADDRESS]

You also have the right to lodge a complaint with a data protection supervisory authority.

10. No Obligation to Provide Data

You are generally not legally required to provide personal data. However, some fields may be necessary if you want us to review a beta request, contact you, or provide a service.

11. Automated Decision-Making

We do not use your personal data for decisions based solely on automated processing that produce legal effects concerning you or similarly significantly affect you through this website.

12. Security

We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, destruction, or alteration.

No method of transmission or storage is completely secure, but we aim to apply reasonable and proportionate safeguards.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The current version will always be published on this website with the date of the latest update.

14. Contact